- | Leni Voth
The integration of automated document processing into existing business processes
Every company knows the drill: every day, invoices, delivery notes, contracts, and other documents land on your desk—and they all need to be processed quickly and accurately. This takes time, ties up staff, and is prone to errors.
This is where automated document processing comes in. It can reliably take over these tasks and significantly speed up your processes.
Our DocBits solution does just that – without requiring any changes to your existing systems. DocBits integrates seamlessly with platforms such as Infor M3, Infor LN, Infor CloudSuite, and many more.
But how do you incorporate such a solution into existing processes without turning everything upside down? Here are some simple strategies and tips for a smooth transition.
Why automation is so valuable
With modern technology – such as AI-supported text recognition (OCR) – data from documents can be automatically recognized, read, and transferred directly to the right system.
This not only saves time, but also reduces errors. And your employees have more capacity for important tasks.
DocBits goes one step further: the solution not only recognizes documents accurately, but also transfers the data directly to your existing ERP, finance, or DMS systems – without any cumbersome intermediate steps.
The biggest challenges
New software brings change—and change often means uncertainty.
The challenge is to ensure that the new solution fits into existing processes rather than disrupting them. With a solution like DocBits, which adapts to your existing systems, these hurdles can be significantly reduced.
5 strategies for seamless integration
Understand processes before you start
Take a close look at how documents are processed today: What steps are involved? Where do delays or errors occur? Only those who know the current situation can integrate a solution that fits perfectly.
Start small
Start with a pilot project, such as the automatic processing of incoming invoices. With DocBits, you can start small and expand the solution step by step – without complicated system conversions.
Seamless connection to existing systems
DocBits integrates directly into systems such as Infor M3, Infor LN, Infor CloudSuite, and many more. Data is transferred automatically and without manual intermediate steps.
Involve employees from the start
Those who understand how the new solution makes their daily work easier will accept it more quickly. Training and open communication are key here.
Stay flexible
Business processes change. With DocBits, you have a solution that can be adapted to new requirements at any time.
Practical tips
- Set clear goals: What exactly should automation achieve—time savings, cost reductions, fewer errors?
- Think holistically: Automation should be part of your digital strategy, not a standalone project.
- Test before going live: You can identify weaknesses early on by using real sample data.
- Measure results: With the right metrics, you can see whether the solution is having the desired effect.
Conclusion
Automated document processing is not just a technical improvement – it changes how your company works. With a clear plan, gradual implementation, and close collaboration with your team, the transition will not only be smooth, but also a real win.
With DocBits, you integrate an intelligent, flexible, and powerful solution that fits effortlessly into your existing systems – whether Infor M3, Infor LN, Infor CloudSuite, or other platforms.
This leaves more time for what matters most – your core business.
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