DocBits – Solutions by Department

Every department in the company is an important cog that contributes to success. Discover how intelligent software solutions can support you in the various areas of your company.

Documents flow through your company – from purchase orders in procurement to invoices in accounting to order confirmations in sales. Each department has its own requirements, its own processes, and its own challenges. With DocBits, you automate exactly the processes that slow down your daily work – and gain time for what really matters.

Purchasing Department

You know the drill: Purchase orders go out, supplier invoices come in – often via email, sometimes by post, rarely in the same format. Then the manual work begins: typing in data, matching with orders, looking for errors, obtaining approvals.

With DocBits, you free yourself from this routine. Invoices and order confirmations are automatically read and matched with your purchase orders – directly in your ERP system, whether Infor, SAP, or another. You focus on what matters: maintaining supplier relationships, negotiating terms, avoiding bottlenecks.

Sales Department

In sales, speed counts. A customer orders, you need to send out the order confirmation – but first someone has to check the order, transfer data into the system, and make sure nothing goes wrong. With 50 orders a day, this becomes a full-time job.

With DocBits, you automate this process: Orders are captured, validated, and transferred to your ERP without anyone having to type in data. Order confirmations go out faster, your team gains time for what really matters: strengthening customer relationships, leveraging upselling opportunities, delivering faster.

Accounting Department

Invoices pile up, payment deadlines approach, and month-end closings allow no delays. Your accounting team works under time pressure – and manual data reconciliation not only costs time but also carries error risks that can become expensive later.

With DocBits, you relieve your accounting team: Incoming invoices are automatically read, account coding is suggested, and approval workflows are initiated. The platform learns from your previous postings and becomes more precise over time. Your team has less manual work, makes fewer errors, and gains time for analysis and strategic tasks.

Cross-Department Collaboration – Seamless and Transparent

Documents know no department boundaries. A purchase order in procurement becomes an invoice in accounting. A customer order in sales triggers processes in logistics. But what happens in between? Often information gets lost, data is entered twice, and coordination takes time.

With DocBits, you connect your departments: Workflows are transparent, data flows automatically from one department to the next, and everyone has access to the information they need – without follow-up questions, without media breaks, without waiting times. The result: Less friction, faster processes, and collaboration that actually works. Your purchasing knows when accounting approves an invoice. Your sales sees if an order is in the system. And your accounting no longer has to ask if the order even exists.

Ready to Automate Your Processes?

You now know how DocBits relieves your departments – from purchasing to sales to accounting. See for yourself how the platform works in your company. Schedule a free demo and experience DocBits live in action.