From PDF capture to ERP posting. Eliminate manual data entry, accelerate PO matching, and cut processing time radically!
Your distribution business processes hundreds of invoices daily. Every manual entry costs time, introduces errors, and delays payments. DocBits integrates seamlessly with Infor CloudSuite Distribution—extracting invoice data automatically, matching it against purchase orders and receipts, and posting validated invoices straight into your ERP. No manual typing, no double entry, no delays!
What this costs you:
Common headaches:
The real cost:
Stop typing invoices. DocBits captures supplier invoice data automatically from PDFs, email attachments, scans, photos—even handwritten documents. AI-powered extraction recognizes suppliers, invoice numbers, line items, PO references, quantities, and prices without manual templates.
New supplier format? DocBits learns it automatically. No configuration, no programming, no waiting.
What changes:
DocBits retrieves purchase order and receipt data directly from Infor CloudSuite Distribution. It aggregates partial deliveries automatically, applies your tolerance rules, and validates quantities and prices against what was actually received.
Invoices that match within tolerance? Posted straight to Infor CSD. Exceptions? Flagged with clear context and routed to the right approver based on your business rules.
Your matching process becomes:
DocBits integrates directly with Infor CloudSuite Distribution. Invoice data flows from capture through validation straight into your ERP—no CSV exports, no custom code, no middleware licensing costs.
Whether you’re processing 500 invoices monthly or 50,000, DocBits connects seamlessly with your existing Infor CSD workflows.
Integration benefits:
See exactly where every invoice stands—pending validation, awaiting approval, posted to Infor CSD, or held for exceptions. DocBits’ dashboard shows real-time status for every document.
Approval workflows route automatically based on your rules: amount thresholds, cost centers, GL accounts, or any criteria you define. Approvers get email notifications with one-click approval—no logging into multiple systems.
Your team gains:
Free your AP team from typing. With automated extraction and validation, manual input drops to only genuine exceptions—typically non-PO invoices or unusual cases requiring human judgment. Redeploy skilled staff to higher-value work: supplier negotiations, payment term optimization, and financial analysis that directly impacts margins.
Every action—from document capture through validation, matching, approval, and Infor CSD posting—is logged with timestamps, user information, and supporting documentation. Auditors can trace any invoice from source PDF to final payment without manual reconstruction. Simplifies both internal controls and external audits.
Your invoice volumes grow as your distribution business expands, but your AP team doesn't need to scale at the same rate. DocBits handles volume increases automatically—500 invoices per month or 50,000, processing speed stays consistent. Critical during peak seasons, new product line launches, or post-acquisition integration.
Reduce "where's my payment?" inquiries. Pay on time (or early for discounts). Maintain accurate documentation. Respond instantly to supplier queries about invoice status. Strong supplier relationships translate to better terms, priority during shortages, preferential treatment that gives you competitive advantages.
If you’re processing hundreds of invoices daily from diverse suppliers across multiple locations—dealing with partial shipments, backorders, multi-warehouse complexity, and tight margins—then yes, DocBits is built for you.
Generic automation tools struggle with distribution-specific scenarios like intercompany transfers, supplier consolidation shipments, and the constant flow of PO changes. You need something designed for high-volume distribution operations.
What results can you expect? Distribution companies using DocBits with Infor CSD typically see processing time drop, achieve 60-80% straight-through processing for PO-based invoices, and cut AP costs per invoice by 50-70%.
Will it work with your existing Infor setup? Yes. The seamless integration means you stay compatible with future Infor CSD updates, avoid vendor lock-in, and can add other Infor modules later without disruption.
Yes, invoice automation software exists. However, not all solutions work seamlessly with Infor CloudSuite Distribution—many require middleware or custom integration. DocBits is built specifically for Infor CSD users, integrating directly without middleware. It captures invoices from any format (PDF, email, scan) and posts validated invoices straight into your ERP.
Document processing software exists, but most require extensive template setup for different formats. DocBits learns new invoice formats automatically using AI—no manual configuration needed. It handles PDFs, emails, scans, photos, and handwritten documents, extracting data (supplier, amount, PO reference) and validating against Infor CSD rules before posting.
Basic invoice matching fails when PO numbers are missing or wrong—most systems just flag these as exceptions. DocBits goes further: it retrieves PO data directly from Infor CSD and uses contextual matching (supplier, amount, date range) to find the correct order. Truly unmatchable invoices route to approvers with full context for quick resolution.
Distribution companies using DocBits with Infor CSD typically achieve 60-80% straight-through processing for PO-based invoices—meaning invoices process automatically without manual intervention. Non-PO invoices and exception cases (price mismatches, missing data) are routed to approvers. Processing time drops from days to hours.
Stop letting manual invoice processing slow down your distribution business. DocBits delivers measurable results: faster processing, lower costs, fewer errors, better supplier relationships.
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