Purchase handling

DocBits provides you with the tools to take your document processing to the next level.

Automated order data collection

  • Process orders / customer orders automatically
  • Matching with your data
  • Automatic processing of complex tables
  • Seamless integration into existing system landscapes
  • Faster processing and lower costs

DocBits - Your solution for automated order data entry

Streamline your purchasing business processes and increase efficiency with DocBits. DocBits combines advanced technologies such as artificial intelligence (AI), machine learning (ML) and optical character recognition (OCR) to deliver unparalleled accuracy and efficiency in capturing, processing and extracting valuable data from purchase orders and documents.

Typical contents of an order

Purchase orders are not legally bound to any particular format. Therefore, a company can reach purchase orders in different forms and in different ways. However, to avoid misunderstandings, purchase orders/orders should contain the following points:

General data

This includes the contact details of the company placing the order, the billing address, the delivery address, which may differ from the billing address, and the date of the order.

Order reference

A clear reference to the previous offer (e.g. offer number + date) should be noted on an order made in response to an offer.

Order number/ Order declaration

Here you will find the clear indication that this is an order and, if applicable, the corresponding order number.

Item description

This section usually lists all ordered items with item number, item description, quantity and price.

Terms of delivery

All information about the delivery is recorded here. This includes, among other things, information on the delivery time, shipping method and transport costs.

Terms of payment

Under payment terms, for example, the payment method, payment deadlines and, if applicable, discounts and rebates are recorded.

Reference to the GTCs, if applicable

Under certain circumstances, reference to the general terms and conditions is required.

Discover the power of DocBits

See for yourself the benefits DocBits has to offer. Contact us today to learn more and schedule a customized demo for your business.