Invoice processing · Accounts payable
Automate your invoice processing – natively in Infor and SAP
Capture, check and post your inbound invoices – from email, paper or e-invoice straight into Infor LN, M3, CloudSuite or SAP S/4HANA. Template-free and live within weeks. See it live with your own invoice:
Up to 95% automation
ISO 27001 certified
120+ languages
Native integration
Automated invoice processing software captures supplier invoices from any channel, extracts and checks the data, matches it against purchase orders and posts it to your ERP. DocBits by FELLOWPRO AG does this natively in Infor LN, Infor M3, Infor CloudSuite, Infor CSD and SAP S/4HANA – without templates and with over 96% recognition accuracy. Most customers go live within a few weeks.
Manual vs. automated invoice processing – what changes for your AP team
Every invoice you process by hand takes time: typing header and line-item data into the ERP, chasing approvals by email, fixing errors before month-end close. Automation changes each of these steps, while your team keeps control of the exceptions.
| Step | Manual process | With DocBits |
|---|---|---|
|
Receipt |
Invoices arrive by email, post and portals and are collected by hand |
All channels land in one queue, including XRechnung, ZUGFeRD and PEPPOL |
|
Data capture |
Your team types header and line-item data into the ERP |
Template-free recognition with over 96% accuracy |
|
Checking and matching |
Purchase order and goods receipt are compared by hand |
2- and 3-way matching flags deviations and duplicates for your review |
|
Coding and approval |
Approvals are chased by email and phone |
Coding suggestions and a structured approval workflow |
|
Posting |
Data is entered a second time in the ERP |
Posting to Infor or SAP without re-entry |
In practice, WIESHEU moved from manual processing to up to 95% automation with DocBits. Read the WIESHEU story →
How automated invoice processing works in DocBits
From automated invoice entry to ERP posting, DocBits takes over the repetitive work in five steps.
Receive every invoice in one place & extract the data without templates
However they come in Email, supplier portal, EDI, scanned paper, or e-invoices — everything lands in one place automatically.
Every detail gets extracted — no templates needed AI reads header data, line items, and amounts with 96%+ accuracy, even on non-standard layouts.
Check and match against your purchase orders
Each invoice is checked against your ERP data and matched with the purchase order and, where needed, the goods receipt. Deviations and possible duplicates are flagged before anything is posted.
Code and route for approval
DocBits suggests GL accounts and cost centers based on your rules and routes each invoice to the right approver. You see at a glance which invoices are waiting and where.
Post to your ERP
Approved invoices are posted to Infor or SAP without re-entry. For exceptions, your team reviews them, or DocBits AI Workforce handles defined tasks with the approval level you choose – none, critical cases only, or all.
Inbound invoice processing – every channel, one process
Inbound invoice processing is the workflow that takes a supplier invoice from receipt through data capture, validation, matching and approval to posting in your ERP. Payment then runs in the ERP as usual.
With DocBits, the channel no longer decides how much work an invoice creates. PDF and paper invoices are read by AI, structured e-invoices are read from their XML data, and both follow the same process from there.
E-invoices like XInvoice, ZUGFeRD and PEPPOL
Since January 1, 2025, companies in Germany must be able to receive e-invoices in B2B transactions. DocBits processes XRechnung, ZUGFeRD, PEPPOL, Fattura PA and Swiss QR invoices and posts them to your ERP like any other invoice.
Beyond invoices
The same process works for purchase orders, order confirmations and delivery notes, so your purchasing team can work on the same platform.
Native integration with Infor and SAP
DocBits integrates natively with Infor LN, Infor M3, Infor CloudSuite, Infor CSD and SAP S/4HANA. Invoice data moves between DocBits and your ERP without middleware, so ERP invoice processing doesn’t need an extra interface for your IT team to maintain.
Questions about your ERP landscape? Our team will answer them.
Infor CloudSuite
Live within weeks – with your financial data protected
Implementation
Most customers go live within a few weeks. A dedicated project manager guides you from setup to go-live, and our team stays available after implementation.
Security
Your invoices contain sensitive financial data. FELLOWPRO AG, the company behind DocBits, is ISO 27001 certified and processes your data in line with the GDPR.
What it costs and when it pays off
DocBits pricing depends on your document volume and the modules you need. You can start with the DocBits IDP Suite or the DocBits AI Suite, or book DocBits IDP on its own and add modules as your process grows.
How quickly the investment pays off depends on how many invoices you process and what each one costs you today. The FAQ below shows how to calculate it. At GMM Pfaudler, for example, recovered early payment discounts cover the DocBits license costs.
You'll get the most out of DocBits if…
- your team processes 500+ invoices per month
- you work in an Infor LN, Infor M3, Infor CloudSuite, Infor CSD or SAP S/4HANA environment
- you handle multi-entity, multi-currency or international invoice volumes
- you need to receive e-invoices such as XRechnung or PEPPOL
- you want to scale accounts payable without adding headcount
How much automation potential is in your document process?
Answer four short questions about your ERP, volume and current process.
From manual to 95% automated
– WIESHEU increases
How Sefar has optimized all processes with DocBits
How medi has reduced the processing time of orders with DocBits
How Pfaudler uses AI to transform documents and optimize processes
As digital as it is delicious: JERMI automates its invoice processing
Digital efficiency for the highest quality standards
Like Chocolat Bernrain
automated invoice processing
FAQ: Automated invoice processing
How can I automate my invoice processing?
With invoice automation software that captures incoming invoices from email, scans or e-invoices, extracts the data without manual typing, checks it against purchase orders and posts it to your ERP. Your team then focuses on the exceptions. DocBits covers these steps up to posting in Infor or SAP, and most customers go live within a few weeks.
What software automatically processes incoming invoices?
Intelligent document processing (IDP) and accounts payable automation software. Solutions differ mainly in how deeply they integrate with your ERP and whether they stop at data capture or cover the process up to posting. DocBits is built for companies using Infor and SAP S/4HANA and covers capture, validation, PO matching and posting.
What is the best invoice processing software for Infor?
That depends mainly on how directly the software works with your Infor system. Look for native integration with your Infor version, template-free data capture and posting without re-entry. DocBits integrates natively with Infor LN, Infor M3, Infor CloudSuite and Infor CSD, without middleware, and is available on Infor Marketplace.
What is the best invoice processing software for SAP?
Look for a solution that integrates natively with SAP S/4HANA, captures invoices without templates and posts checked data without re-entry. DocBits integrates natively with SAP S/4HANA. For questions about your SAP landscape, talk to our team.
Can invoice software read scanned or handwritten invoices?
Yes, if it uses AI-based recognition instead of fixed templates. DocBits reads scanned and handwritten invoices, including complex tables, with over 96% recognition accuracy, and learns from every correction.
Can invoice automation software process e-invoices such as PEPPOL?
Yes, if it reads structured e-invoice formats directly instead of treating them like PDFs. DocBits processes PEPPOL, XRechnung, ZUGFeRD, Fattura PA and Swiss QR invoices and posts them to Infor or SAP like any other invoice. E-invoice processing.
Ready to stop typing invoices?
See how DocBits takes your invoices from inbox to posting in Infor or SAP.