Order processing

DocBits provides you with the tools to take your document processing to the next level.

Your solution for automated order processing

With our revolutionary solution for automated order processing, you can enter your invoices automatically and efficiently. It does not matter whether it is a cost or goods invoice. 

The recording of all typical content of an invoice, as well as the comparison of your data down to item level and the processing of complex tables is no problem with DocBits and is done in just a few moments.


DocBits uses AI and ML algorithms to extract critical data from orders and documents with impressive accuracy, minimizing the need for manual intervention and speeding up your turnaround time.

Our advanced OCR technology also enables the extraction and processing of complex tables containing, for example, customer & supplier item numbers, quantities, unit information, different item descriptions, etc.


Increase your efficiency and productivity, avoid costly mistakes and save time and resources with DocBits! With its advanced features, seamless integration with your CRM, ERP and/or DMS system and user-friendly interface, DocBits is the ultimate solution for businesses looking to streamline their order data collection processes.

Typical contents of an order confirmation

An order confirmation is not legally obligatory and therefore form-free.However, it has now become so common that it can already be considered a rule to write an order confirmation. However, in order for an order confirmation to be considered as evidence, it should contain the following information:

Contact details

Here the contact details (name, telephone number, e-mail,... from the contact person), the address of the company issuing the order confirmation and the address of the recipient.

Issue and expected delivery date

An order confirmation should contain the creation date and the expected delivery date. In the best case also a reference to the order (order number) for traceability.

Item description

This section usually lists all ordered items with item number, item description, quantity and price.

Price / costs for freight and packaging

The price and the costs for freight and packaging are listed here.

Terms of delivery

All information about the delivery is recorded here. This includes, among other things, information on the delivery time, shipping method and transport costs.

Terms of payment

Under payment terms, for example, the payment method, payment deadlines and, if applicable, rebates and discounts are recorded.

Retention of ownership / reference to the GTCs, if applicable

Here you will find a clear reference to the retention of ownership and possibly also the reference to the general terms and conditions.

Discover the power of DocBits

DocBits integrates easily with your existing ERP, accounting and other software systems to ensure a smooth and optimised workflow. By automating processes, you free up valuable resources and minimise the risk of errors.

Save time, costs and effort by using DocBits. Make an appointment today for a free and non-binding demo and see for yourself the benefits DocBits offers you.