Comparing apples and oranges

Why it is crucial to take a close look at software solutions

The market for software solutions is more diverse today than ever before. Countless providers promote their products using terms like “automated,” “intelligent,” or “AI-based.” For companies, this means it is becoming increasingly difficult to find the right solution—especially when it comes to core processes such as document processing.

One thing is clear: anyone planning a major investment should take the time to compare offers carefully. What is often overlooked, however, is that not every offer can—or should—be compared directly. In other words: those who compare apples with oranges risk choosing the wrong product.

Document Processing Is Not Always the Same

A classic example: document processing. At first glance, many software solutions may seem to pursue the same goal—namely processing documents and extracting data from them. But if you take a closer look, major differences become apparent.

Let’s compare, for example:

  • A document management system (DMS) that includes an integrated document capture function (the “apple”)
    versus
  • A specialized, AI-powered intelligent document processing (IDP) solution like DocBits (the “orange”)

     

While a DMS often offers a wide range of functions—from archiving to version control—a specialized IDP solution like DocBits focuses exclusively on the fast, reliable, and highly accurate extraction and processing of both structured and unstructured data.

Why DocBits Is the “Right Comparison”

DocBits was not developed as an add-on to another system, but rather from the ground up with the goal of providing companies with a powerful, intelligent solution for automated document processing. The difference is clear—not just in performance, but in results.

What makes DocBits unique:

  • AI Swarm Intelligence: Our platform learns not only from your input, but also from anonymized corrections and experiences of other users. As a result, recognition performance continuously improves—even for new or rare document types.
    Rapid Deployment: Thanks to pre-trained templates and intelligent data logic, the solution can be used productively from day one—without complex project implementation.
  • Self-Learning Logic: Whether through user corrections or pattern recognition, DocBits becomes more accurate over time.
  • Complex Document Processing: Whether invoices, delivery notes, or purchase orders—even complex multi-page documents with variable structures are processed reliably.

Conclusion: Take the Time - But Compare the Right Way

Of course, it is important to take your time when investing in new software. But it is equally important to make the right comparison. Ask yourself:

  • What tasks should the solution fulfill – now and in the future?
    How flexible is the system in day-to-day use?
  • How much manual post-processing will realistically remain?
  • What does the AI’s learning progress look like in practice?
  • And above all: am I comparing apples to apples – or oranges to apples?

If you are looking for a genuine IDP solution designed specifically for document processing, we warmly invite you: challenge us with your documents. We’ll show you what’s possible with DocBits.

Curious? Simply ask us
oranges

Bildnachweis: Header- & Beitragsbild von freepik

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